In past columns I wrote about how a lawyer and a judge use iPads as part of their daily routine. And there’s a good reason that iPads were the first tablets discussed; it’s because the vast majority of lawyers who use tablets in their practices choose the iPad. In fact, according to the 2014 ABA Legal Technology Survey, 84% of lawyers surveyed who used tablets preferred the iPad and only 10% used Android devices, with the remaining 6% using other types of tablets.
The lawyer I’ll be featuring today, Scott Bassett, is one of the 6%. Scott is a solo practitioner who lives in Florida with a practice focused on Michigan appellate work, and his tablet of choice is the Sony Digital Paper model #DPT-S1. Even though his Sony tablet costs more, he prefers it over the iPad because it’s versatile and substantially lighter: “My tablet is so thin and light you barely know you’re carrying it. At $1,100 it costs nearly twice as much as the iPad, but weighs half as much as the iPad Air. Not only is it lighter, it has a full-size, 13.5-inch screen, so documents appear on my screen full size. It’s a better screen than the iPad Kindle app because of the backlit LCD screen. It’s much easier to read and offers better reading comfort when you’ve got hundreds of pages of trial transcripts to read through. And, the batteries last nearly an entire month.”
I have previously discussed some of the hazards of storing your client files in the cloud and some of the safety precautions you can take to protect yourself. This year has really turned out some great advances in cloud storage, so I want to now run through the top three cloud choices for lawyers and evaluate the pros and cons.
I was an early adopter of Dropbox. I got the free 2gb account and slowly worked it up to about 30 gb through referrals and other promotions. When I decided that I needed more space, I decided to open up a paid Google Drive account because it was cheaper for large storage. I used that for my archives. Later, when I migrated over to Office 365, I moved my files over to OneDrive because I wanted to use the advantages of SharePoint. I slowly moved my files from Dropbox over to OneDrive (called SkyDrive back then) and experimented with the features until I was comfortable completely migrating my stuff over. I was simultaneously using all three because of the drawbacks that each had.
In March of this year, Google shot first and dramatically cut its pricing. The $9.99 a month that I was paying for 200 gb of online storage suddenly got upgraded to 1tb for the same price. The following month, Microsoft responded and offered 1tb of storage on OneDrive to all of its Office 365 subscribers. On late August this year, Dropbox joined the war, offering 1tb of storage for the same $9.99 a month price. Although I had most of my files in OneDrive, I needed a large repository for my large files, like the video files from 8-hour depositions or focus groups we had done. OneDrive only let you store files up to 2gb and I had lots of video files larger than that. On September 10, Microsoft announced that they now support files up to 10 gb and they have tripled their syncing speed.
After all of these developments, how do the cloud services compare?
In case you haven’t heard, over the weekend a whole bunch of celebrities got hacked and nude photos of them leaked onto the internet. Let me just start out by saying that hacking into a celebrity’s phone and stealing her nude photos is just a horrible thing. It’s not a funny joke. It’s not something hackers should be high fiving over. Celebrities have the right to live private lives like everyone else and they have the right to take and keep private photos. On top of the embarrassment of having their private photos available to their parents and all of their fans and every pervert with an internet connection, it could seriously damage their careers. This should be another big warning slap in the face to everyone who stores private or confidential things on the internet, especially lawyers.
What lessons can lawyers learn from this unfortunate episode?
The legal industry is being disrupted at every level by technological advances. While legal tech entrepreneurs and innovators are racing to create a more efficient and productive future, there is widespread indifference on the part of attorneys toward these emerging technologies.
I store my files on the cloud. Whenever you store your confidential stuff on someone else’s computers, you have to be wary of two things: security and privacy. A few weeks ago, I wrote this article about how to beef up your security, so today, I am going to talk about privacy.
The general consensus is that lawyers can use cloud computing. The ABA has put together this map that explains ethics opinions on the use of cloud computing by state. To sum it up, about 20 or so state bars have issued opinions that storing data in the cloud does not per se violate a lawyer’s duty of confidentiality, but you have to use reasonable care in storing your docs online.
There’s a movie on Netflix streaming right now called “Terms and Conditions May Apply.” It’s a scary documentary about how we agree to give away access to our data in the fine print of all of the internet services we use from email to social media. So, how does that relate to confidentiality of client files we store on the cloud?
A few months ago, I went to an MCLE seminar on cybersecurity. The 90-minute presentation hit topics such as public wifi, cloud computing, thumb drives, and password strength. The goal of the presentation was of course to scare everyone into being more vigilant in their firm policies regarding cybersecurity. The recommendations included:
Never use cloud computing. Always store your data on onsite servers.
Don’t use thumb drives on company computers.
Never use any mobile devices to store firm information (including emails).
After the presentation, we ate dinner, and everyone and my table came to the same conclusion: “Screw that. We are going to use thumb drives while checking our business email on our phones while client files upload to Dropbox.” That’s because some things are just too convenient to give up. As a solo, I might not want a server that I have to maintain. And I like getting my emails on my phone and on my watch because it makes my life easier.
Now, I don’t want to make light of cybersecurity because it is a very serious issue. But, the fact remains that if your data exists in a tangible form, people can steal it and it is vulnerable….
Cybersecurity is becoming an important issue for lawyers, whether you are a solo or working at a multinational law firm. When it is so easy and seamless from a workflow perspective to move to the cloud, many firms are pushing their operations and employees to this technology. There are many considerations to weigh when deciding to go from the file cabinet or local server to the cloud…
There is a popular conception, within and without the legal industry, of lawyers as Luddites. If this is true, there is a massive disconnect between the burgeoning legal technology industry — on abundant display at the recent LegalTech New York Conference — and its would-be clientele, lawyers themselves. Can it be that while legal tech entrepreneurs and innovators are racing to create a more efficient and productive future, there is widespread indifference on the part of the attorneys toward these emerging technologies? Considering that these technologies are promising (threatening?) to transform the profession and practice of law, this would be a curious attitude.
On attending this year’s LegalTech panel on the findings of the ILTA Tech Survey, Joe Patrice could not help but conclude that there is a “profound lack of technological savvy among law firms.” To cite but a few examples: 80% of lawyers do not record time on a mobile device. Nearly 90% of firms do not maximize their cybersecurity capabilities. Nearly one-third of firms are using a version of Word that’s seven or more years old. And so on. The survey’s findings do little to contradict the idea that “technology leaps, the law creeps.”
Further reinforcing this “Luddite” notion is the Flaherty/Suffolk University Law School tech audit. This tool tests a range of fundamental technical competencies of law firm associates and the results can be construed as evidence of a lack thereof common to law firms. According to Casey Flaherty, an in-house counsel at Kia Motors and the creator of the audit, the failure rate of associates attempting the test is, thus far, one hundred percent.
A couple weeks back, we conducted a little survey of the ATL audience concerning your familiarity with some legal tech concepts. These ranged from the most “basic” (from the perspective of the tech world) to the somewhat more obscure (e.g., “dark data”). Besides your familiarity (or not) with these concepts, how relevant are they to your current or future practice? How successfully is your employer addressing these issues?
The New York City Bar Association’s recent report, The Cloud and the Small Law Firm: Business, Ethics and Privilege Considerations (November 2013) offers reasonable enough advice to solo and small law firms contemplating a move to the cloud. Evaluate the vendor. Review and understand the terms of the service agreement, including the level of security promised, the ability to access data and data breach notification policies. Assess the risks associated with housing certain types of data against the benefits of convenience and accessibility that the cloud provides. Understand that lawyers have a unique ethics obligation to protect and preserve client data. In short, nothing that lawyers haven’t already heard in the more than fourteen state ethics decisions of the past five years addressing the cloud (though the Report has value in that it summarizes these opinions all in one place).
Still, while the Report offers solid advice to lawyers considering the cloud, I take issue with the proposed solutions. We’ve reached a point where solo and small firm lawyers need more than just advice on evaluating the cloud. Rather, we need the bar associations to actually take action to facilitate adoption of the cloud in those situations where it is appropriate…
As part of a nationwide tour, Above the Law is coming to the great city of Chicago.
Join preeminent law firm management consultant Bruce MacEwen, Katten Muchin Chicago managing partner Gil Sofer, and JPMorgan Chase & Co. assistant general counsel Jason Shaffer for a panel discussion (sponsored by Pangea3) on the evolutionary and market forces bearing down on the law firm business model. Come on by Thursday, November 20, at 6 p.m., for thought-provoking discussion, food, drink, and networking.
Space is limited and there will be no on-site registration, so please RSVP
Average law school debt for graduates of private universities hovered around $122,000 last year. With only 57% of new attorneys actually obtaining real lawyer jobs, recent graduates have a lot to consider when it comes to managing their student loan payments. Thanks to our friends at SoFi, today’s infographic takes a look at student loan debt, including the possible benefits of refinancing for JDs…
Kinney Recruiting’sEvan Jowers is currently in Hong Kong for client meetings and still has a few slots available through October 22. Evan will also be in Hong Kong November 14 to December 15. Further, Robert Kinney has been in Frankfurt and Munich this week and is available for meetings with our Germany based readers.
One of our key law firm clients has referred us to one of their important clients in the US, Europe and China – a leading global technology supplier for the auto industry – in order to handle their search for a new Asia General Counsel and Asia Chief Compliance Officer.
Kinney is exclusively handling this in-house search.
This position will have a lot of responsibility and include supervision of eight attorneys underneath them in the Asia in-house team. The new hire will report directly to the global general counsel and global chief compliance officer, who is based in the US. The new hire’s ability to make judgement calls is going to be as important as their technical skill set background.
The position is based in Shanghai and will deal with the company’s operations all over Asia and also in India, including frequent acquisitions in the region.
It is expected that the new hire will come from a top US firm’s Shanghai, Beijing or Hong Kong offices, currently in a top flight corporate practice at the senior associate, counsel or partner level. Of course, the candidate can be currently in a relevant in-house role.